Constitution and Rules Breadalbane Millennium Association
Name 1
The name of the association shall be the Breadalbane Millennium Association (hereinafter called 'the Association')Aims 2 The aims of the Association shall be:
2.1 To reaffirm the community spirit of the Kenmore and Acharn area by way of promoting, encouraging and managing projects which will celebrate the history, culture and beauty of the area for future generations to enjoy.
2.2 To act as the representative body of all persons who have an interest in the management and use of such projects.
2.3 To raise funds for the pursuance of these aims by subscription, grants and such other means as may be expedient.
2.4 To co operate with other organisations and bodies in the pursuance of these aims.
Membership 3
Membership of the Association is open to the following on payment of the appropriate subscription laid down under Rule 6.23.1 All electoral roll residents of the Kenmore and Acharn area.
3.2 Such organisations, clubs and companies who are based within the vicinity of Kenmore and Acharn who are affected by the management and use of any Association project.
3.3 Individuals having an interest in the aims of the Association.
Voting 4
Members of the Association under rules 3.1 are entitled to attend and vote at all general meetings. Organisations, clubs and companies who are members under rule 3.2 are entitled to appoint a representative to attend and vote at all general meetings. Members under rule 3.3 are entitled to attend and vote in an 'ex-officio' capacity.Community Council Liaison 5
A member of the district council, community council and any community liason officer within the area may be invited by the Committee to be members of the Association 'ex-officio', and if invited shall be entitled to vote at all general meetings.Subscriptions 6
6.1 The rates of subscriptions for the various classes of membership as described in Rule 3 shall be reviewed annually by the Committee and submitted to the Annual General Meeting for approval.6.2 The subscriptions laid down under Rule 6.1 will be payable at time of joining the Association and thereafter on receipt of written demand following each Annual General Meeting.
6.3 Any member whose subscription remains unpaid for longer than 8 weeks after posting of written request for payment, shall cease to be entitled to attend or be represented at any meeting of the Association.
Management 7
7.1 The management of the Association shall be by a Committee consisting of not more than 15 and not less than 5 members of the Association elected at the first Annual General Meeting, thereafter at subsequent annual general meetings one third shall retire, and shall not be eligible for re-election for one year.7.2 The Committee shall be empowered to fill any casual vacancies on the Committee by co-option of another member of the Association. Members thus co-opted shall be entitled to vote. The Committee shall also be empowered if they consider if desirable to co-opt further members, but such members shall not be entitled to vote. All co-opted members shall retire at the next following Annual General Meeting.
7.3 It shall be the duty of the outgoing Chairman to arrange the time and place of the first meeting of the Committee not later than four weeks after the Annual General Meeting. At this meeting the Committee shall elect from amongst their number, a Chairman of the Association who will hold office until the conclusion of the next following Annual General Meeting. Should either for whatever reason demit office before the following Annual General Meeting the Committee shall elect one of their number to fill the vacancy.
7.4 At their first meeting following the Annual General Meeting the Committee shall appoint a Secretary and a Treasurer of the Association. If desired the same person may be appointed to both posts. The Committee shall lay down the duties to be performed by the holders of both posts.
Powers 8
8.1 Except in so far as restricted in these rules or by resolutions passed at general meetings of the Association, the Committee shall be empowered to act on behalf of the Association. They shall have delegated powers including the following:-8.2 The acquisition and disposal of property.
8.3 The delegation of powers to, and setting up of, such sub-committees as they consider appropriate.
8.4 Administrative arrangements as may be necessary.
8.5 Obtaining legal and other professional advice.
8.6 Acting on behalf of the Association in its negotiations with other bodies.
8.7 The Associations financial and banking arrangements.
8.8 To raise and secure money.
Duties 9
It shall be the duty of the Committee to further the aims of the Association, and to ensure it is properly administered. They shall:9.1 Report all business conducted to the Annual General Meeting
9.2 Ensure that a proper book-keeping system is maintained, and that the finances of the Association are properly controlled, and that a report is prepared for the Annual General Meeting.
9.3 Submit the audited accounts and balance sheet for the preceding year timeously to the Annual General Meeting.
9.4 Meet regularly at such intervals as may be necessary to ensure the smooth running of the Association, but not less than 4 times a year.
9.5 As far as is practical keep the Membership informed of events as they occur.
General Meetings 10
10.1 The Annual General Meeting of the Association shall be held before the end of December each year at a place and date to be decided by the Committee to conduct the following business:10.2 To receive and adopt the report of the Committee for the year.
10.3 To receive and adopt the accounts and balance sheet for the year ending 31st December.
10.4 To approve the rates of subscription for the year following.
10.5 To elect the Committee according to Rule 7.1.
10.6 To appoint the Auditor.
10.7 To transact any other business.
10.8 Written notice of the Annual General Meeting shall be given to all Members at least 14 days before the Meeting. 10.9 A special general meeting of the Association may be summoned at any time by the Chairman or any five Members acting together, who shall send a written request, stating the purpose of the meeting, to the Secretary of the Association who, in consultation with the Chairman, shall convene the meeting within 28 days of receiving the request.
10.10 Written notice of a special general meeting stating the business to be conducted shall be sent to all Members not less than 7 days before the meeting.
Quorums 11
11.1 At all general meetings of the Association not less than five Members entitled to vote.11.2 At Committee and Sub-Committee meetings not less than one third entitled to vote.
11.3 If at any general, committee or sub-committee meeting a quorum is not present, those present shall decide the time and the place where the meeting is to be reconvened. Not less than 3 days notice shall be given for any reconvened meeting.
Conduct of Meetings 12
12.1 At all meetings of the Committee, or Sub-Committee, or at general meetings of the Association, the person occupying the chair shall have a casting as well as a deliberative vote.12.2 The vote of the majority present, and entitled to vote according to these rules, shall determine any disputed question at all general, committee or sub-committee meetings.
12.3 At any meeting the ruling of the person occupying the chair shall be final in all matters of points of order or of the conduct of the meeting.
Winding up 13
13.1 If in the opinion of the Committee pursuance of the aims of the Association is no longer appropriate or practical, and that therefore the Association should be dissolved, they shall call a special general meeting for the purpose of deciding the matter and for directing how the assets of the Association are to be disposed of.13.2 If the Association ceases to operate for a continuous period of 2 years, or if due to the lack of a quorum at the special general meeting called under Rule 10.9 it is not possible to homologate the recommendation of the Committee, the assets of the Association shall be taken over by the Manager for the time being of the Bank where the Association account is held, for disposal to the Community Council in the area of the Association, or their successors in Office, for the benefit of the Communities within the Kenmore and Acharn area. Alterations to